Export Notes

Notes Address Book (NAB) database is designed to keep information about the people, companies, locations, and server computers with which you communicate. Every user has his or her own Personal Address Book and learning how to use it is important to getting the most value out of Lotus Notes.

Types of documents

There are five basic types of document in the Personal Address Book - a Person entry, a Company entry, a Group entry, a Location entry, and a Server Connection entry.

Contact entry - A contact entry records information about an individual - names, phone numbers, addresses, etc. To create ` contact entry choose “Contact” from the create menu . Fill in at least the Last name field. All the other fields are optional. However, if you want to send electronic mail to the person, you must fill in the E-mail address fields. Then save and close the Contact entry. You will find the title of the Contact entry listed in the “Contacts” view or the “By Category” view.

Company entry - A company entry records information about a company - name, phone number, address, etc. To create a company entry choose “Business Card” from the create menu . Fill in at least the Name field. All the other fields are optional. Then save and close the Company entry. You will find the title of the Company entry listed in the “Business Cards” view or the “By Category” view.

Group entry - A group entry provides a way to maintain a mailing list of people. To create a group entry choose “Group” from the create menu . Fill in at least the Group name field and the Members field. In the Members f`eld list the names of the people to whom you which to mail. All the other fields are optional. Then save and close the Group entry. You will find the title of the Group entry listed in the “Groups” view.

Location entry - A location entry is used to record essential information about the different locations from which you use Notes. Notes creates three Locations for you the first time you start it: Office, Home, Disconnected. Typically, a non-mobile user will simply edit the Office entry, and a mobile laptop or notebook computer user will edit the Office and Home entries. However, to create an additional location entry choose “Location” from the create menu . Fill in at least the Location name, Location type, Ports to use, and Home/mail server fields. All the other fields are optional. Then save and close the Location entry. You will find the title of the Location entry listed in the “Locations” view and on the status bar at the bottom of the Notes window.

Server Connection entry - A server connection entry is usually only needed to record the phone number of a dial-up Notes server. To create a server connection entry choose “Server Connection” from the create menu . Fill in at least the Server name and Phone number fields. All the other fields are optional. Then save and close the Server Connection entry You will find the title of the Server Connection entry listed in the “Server/Connections” view.

As described above, each type of entry in your personal address book has a corresponding view. The “Business Cards” view lists the Person entries and the Company entries, the “Groups” view lists the Group entries, the “Locations” view lists the Location entries, and the “Server/Connections” view lists the Server Connection entries.

To Convert Lotus Notes Contacts to Outlook Contacts try using SysTools Notes Address Book Converter.